Port Services Coordinator

Responsibilities:

• Prepare and process all operational paperwork in line with company policies and procedures.
• Manage administrative tasks including validation of staff hours, processing of vessel-related
  invoicing and KPI tracking.
• Allocate staffing for each vessel operation based on submitted labour requests, ensuring
  appropriately skilled personnel (e.g., skilled operators, baggage handlers, rope handlers,
  marshals) are assigned.
• Facilitate the onboarding and induction process for new casual workers, ensuring compliance
  with company policies and smooth integration into the business.
• Perform additional administrative duties as required to support the Portico Port Services team.
• Coordinate meeting room and site visitor bookings, ensuring smooth scheduling and
  adherence to security protocols.
• Provide general administrative support including minute taking and diary management.
  Assist with travel arrangements and event planning, ensuring efficient logistics and adherence to budget and policy.

Qualifications:

• Proven previous experience in an administrative role, preferably in a port or logistics
  environment.
• Level 3 Business Administration or equivalent.
• Proficiency in Microsoft Office Suite.
• Understanding of basic HR processes. 

Team / role:

Port Services

Experience & Skills

• Strong knowledge of administrative procedures and protocols.
• Excellent organisational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Resilient with the ability to work under pressure and meet agreed deadlines.
• Flexible in working days and hours.
• Strong customer service experience and communication skills.
• Highly organised and methodical person, able to work independently and within a team.

Further Information:

To apply for this role, please provide a covering letter and a copy of your CV to Melanie Bunting, HR Business Partner, [email protected]. 

Closing Date: 25 August 2025